Checbox is a field operations platform used by more than fifty businesses globally to manage field workforces, fleet operations, and supply chain activity from a single system. It runs on the web for office-based managers and on iOS and Android for staff working in the field. Built and operated by Findertech Australia Pty Ltd from its Northmead NSW head office, the platform is used across cleaning, trades, pharmaceutical field sales, FMCG distribution, agriculture, inspection, security, healthcare, real estate, logistics, wholesale distribution, and animal health businesses.
The platform is designed to close three gaps that most field-based businesses live with every day: the gap between the field and the office, the gap between work completed and invoice sent, and the gap between what field staff say they did and what actually happened. Rather than stitching together separate tools for attendance, forms, GPS tracking, inventory, and billing, Checbox covers each of these as a native module inside one system.
The Problem Checbox Solves
Most field-based businesses run on a combination of paper, phone calls, messaging apps, and disconnected software. Each of those tools works on its own, but none of them talk to each other — which creates three structural problems that compound over time.
No visibility. Office managers cannot see where their field teams are, when they arrived at a job, or whether the work was actually completed. They rely on the team’s word, a text message, or a photo in a group chat. When a client disputes a job, there is no definitive record — just one conversation against another.
Paper-based documentation. Job cards, call reports, inspection checklists, safety forms, delivery dockets, and inventory counts are filled in by hand on paper. They sit in vehicles, job bags, and glove boxes before eventually being typed up in the office — sometimes days later. Information is lost in transit. Handwriting is misread. Data that should become operational intelligence never becomes queryable.
Disconnected billing. Work is completed in the field, but the invoice is created days or weeks later by someone in the office typing the details into accounting software. The gap between work completed and invoice issued is where cash flow disappears. A five-day documentation delay with thirty-day payment terms becomes a thirty-five day gap between work and payment.
Checbox removes all three problems by connecting the people doing the work, the people managing the work, and the systems that record and bill for the work — all in one platform.
Core Features of Checbox
Checbox ships with twelve core modules that cover the full lifecycle of a field operation, from job creation to invoice payment. Each module is a native part of the platform rather than a bolt-on — which means the data generated in one module is immediately available in every other.
GPS Check-In
Field staff check in and check out of jobs with a single tap on the Checbox mobile app. Their GPS location, the exact time, and their identity are recorded automatically. The result is a permanent, time-stamped, location-verified record of every attendance event — used as evidence in client disputes, compliance audits, and payroll calculations.
Digital Forms
The built-in no-code form builder lets administrators recreate any paper form — job completion sheets, safety checklists, inspection reports, call reports, delivery dockets — with text fields, dropdowns, radio buttons, checkboxes, tables, conditional logic, photo uploads, and digital signatures. Forms can be linked to tasks, orders, visits, or assets so the right form is triggered at the right moment in the workflow.
Real-Time Tracking
Live location of field staff and vehicles is visible from the web dashboard with driver-level resolution — the person holding the phone, not just the vehicle they happen to be in. Managers see current position, the route travelled through the day, stops made, and time spent at each site.
Billing and Xero Integration
Jobs completed in the field trigger invoice creation automatically. The native Xero integration pushes invoices into Xero within seconds of job completion, with line items, labour hours, materials, and applicable tax already populated. QuickBooks and MYOB are also supported natively. The result is a same-day invoice for a same-day job — no end-of-week data entry.
Offline Mode
The mobile app is offline-first by design. Every action — GPS check-ins, form submissions, orders, delivery confirmations — is written to local storage first and synced to the cloud when connectivity returns. Field teams working in rural areas, inside warehouses, underground car parks, or remote job sites continue to operate without interruption.
AI Knowledge Assistant
A GPT-4o powered assistant sits inside the platform and answers plain-language questions about the user’s own business data. It understands platform documentation, organisation-specific documents uploaded by administrators, and live data from the database. It returns answers as charts, maps, tables, or plain text, and can create records through natural language. Voice input and output are supported via ElevenLabs.
Visit Planning
Sales representatives, medical service representatives, inspectors, and service technicians are given structured tour plans. The mobile app shows the day’s schedule, the visit sequence, and the forms required at each stop. Managers see adherence to plan against actual execution in real time — the gap between what was planned and what was delivered, visible immediately.
Inventory
Per-location stock tracking with auto-deduction rules. When a delivery is completed or a service job consumes materials, inventory at the issuing location decreases automatically. Low-stock thresholds trigger notifications so reordering happens before a shortage affects service delivery.
Targets and Commissions
Sales and distribution targets are set by product, territory, or team, and progress is tracked against actual orders and deliveries. Tiered commission rules convert performance into payable amounts automatically — removing the spreadsheet that usually sits between field performance and payroll.
Who Uses Checbox?
Checbox is used across twelve industries: commercial and residential cleaning businesses, trade businesses (electricians, plumbers, HVAC technicians, pest controllers), pharmaceutical MSR teams, FMCG and distribution businesses, agricultural field rep teams, property inspection agencies, security companies, healthcare and NDIS providers, real estate property managers, logistics and transport operators, wholesale distributors, and animal health businesses.
What Does Checbox Cost?
Checbox is priced at $49 AUD per month for up to five users, with additional users available at a per-seat rate. There is no per-module or per-feature pricing — every module is included in the base subscription. Onboarding assistance is included. Most businesses are fully operational within two weeks of signing up.
Where Is Checbox Available?
Checbox is available globally. The platform is used primarily in Australia, Bangladesh, India, Southeast Asia, Africa, and South America. The mobile app is available on iOS and Android. The web dashboard is browser-based and requires no installation.
Frequently Asked Questions
Q: What is Checbox used for?
Checbox is used to manage field teams — tracking attendance via GPS, replacing paper forms with digital workflows, automating invoicing through Xero integration, and giving managers real-time visibility over field operations.
Q: Is Checbox suitable for small businesses?
Yes. Checbox starts at $49 AUD/month for up to five users and is used by businesses with field teams ranging from three to five hundred staff.
Q: Does Checbox work offline?
Yes. The mobile app is offline-first. Check-ins, forms, orders, and delivery records are captured locally and synced when connectivity is restored.
Q: Does Checbox integrate with Xero?
Yes — natively. Job completion triggers automatic invoice creation in Xero. QuickBooks and MYOB are also supported.
Q: What industries use Checbox?
Cleaning, trades, pharma MSR, FMCG, agro, inspection, security, healthcare/NDIS, real estate, logistics, distribution, and animal health.
Q: Does Checbox have an AI assistant?
Yes. Plain-language questions about your own business data return instant answers with charts, tables, and maps.
Ready to see Checbox in action? Book a free demo at checbox.com →
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